Privacy Policy

Table of Contents

1. Introduction

Welcome to the Studio! We are dedicated to enhancing the video creation process and facilitating seamless communication between creators—referred to as Producers—and the Video Editors they hire for their projects. From initial derushing to the automatic publication of videos on various platforms, our services are designed to streamline every step of the production process. This Privacy Policy outlines our commitment to protect the privacy of our users by collecting only the essential information required to deliver high-quality services while ensuring the security and privacy of all personal data we handle. This policy primarily applies to the Producers and Video Editors who utilize our platform, and it governs the collection, use, and disclosure of personal information in connection with the services provided by Azekia.

2. Information Collection

Types of Data Collected

We collect various types of personal information to facilitate the services we offer and ensure an efficient workflow between Producers and Video Editors. The data we collect includes, but is not limited to:

Personal Identification Information: Email addresses, third-party identifier such as your Discord pseudonym and contact details necessary for registration and communication.
Project-related Data: Information pertaining to video projects, including file uploads, project descriptions between Producers and Editors to manage and track project progress.
Technical Data: IP addresses, browser types and other technical details that help us enhance the usability and security of our platform.

Methods of Collection

Azekia employs various methods to collect this information, ensuring that data gathering is transparent and consensual:

Registration Forms: When users sign up to use our platform, they provide personal and payment information through secure forms.
Cookies and Tracking Technologies: Our website uses cookies to enhance user experience and personalize content. Users are informed of our cookie practices and can control their cookie settings via their browser preferences.
Automated Systems: For project-related data, information is automatically collected when users upload files or enter project details, which helps streamline project management and collaboration.
Third-Party Authentication Data: : When you connect your Azekia account with third-party services like Discord and TikTok, we collect authentication tokens and other necessary data to verify your account and maintain a secure connection with accurate scopes to provide our service.

These informations are collected to improve our services, comply with legal requirements, and enhance our platform’s security and functionality.

3. Use of Information

Data Usage

At Azekia, we use the personal information collected through our platform for several key purposes which are essential to providing you with high-quality service and a seamless user experience. The ways in which we use your data include:

Third-Party Identifiers: We utilize identifiers associated with third-party services like Discord and TikTok to facilitate message sending and video publication directly from our platform. This integration helps streamline communication and content sharing processes for our users.
Personal Contact Information: Personal data such as email addresses are used for legal contact and communication purposes. This includes sending you updates about your projects, responses to your inquiries, and important notifications about changes to our services or policies.
Project Information: Information related to video projects, including descriptions, progress updates, and file uploads, is crucial for the operational functionality of Azekia. This data helps in managing projects efficiently, facilitating collaboration between Producers and Editors, and ensuring that project milestones are met.

Legal Basis for Processing

In compliance with the General Data Protection Regulation (GDPR) and other applicable privacy laws, Azekia processes personal data based on the following legal grounds:

Consent: We obtain your consent to process your personal data for specific purposes such as marketing and any non-essential third-party interactions. You have the right to withdraw your consent at any time.
Performance of a Contract: The processing of personal data is necessary for the performance of our service agreement with you, which includes providing a platform to manage video production and publication.
Legitimate Interests: We process certain data based on legitimate interests, which include enhancing our platform’s functionality, protecting against fraud or security threats, and improving user experience. Whenever we rely on this legal basis, we assess our business interests to ensure they do not override your rights and interests.

These bases ensure that our data processing activities are lawful and justified, providing transparency to our users and safeguarding their privacy rights.

4. Data Sharing and Disclosure

Sharing Policies

Azekia is committed to protecting the privacy of our users. We uphold a strict policy of not sharing personal data collected from our users with any third parties for their marketing, advertising, or similar use. This commitment helps ensure that the personal information of our users, including their contact details, project data, and third-party identifiers, remains confidential and is used solely for the purpose of enhancing the functionality and performance of our services.

Necessary Disclosures

However, Azekia may be required to disclose specific personal information to legal authorities in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. Such disclosures are made strictly in accordance with the law and with a view to protecting your privacy.

International Transfers of Data

If you are located in the European Union or other regions with laws governing data collection and use, please note that we may transfer information, including personal information, to a country and jurisdiction that does not have the same data protection laws as your jurisdiction. In such cases, we will take steps to ensure that your personal information receives an adequate level of protection in the jurisdictions in which we process it.

5. Data Security

Security Measures

Because we prioritize the security of our users’ data through comprehensive protective measures designed to prevent unauthorized access, alteration, or destruction of personal information, our security practices include:

Data Minimization: By design, we collect only the minimal amount of sensitive information necessary to deliver our services efficiently. This approach reduces the risk of data exposure.
Limited Scope Management: We strictly limit data access scopes to ensure that only the necessary data is processed for each specific purpose, minimizing the overall risk of data misuse.
Encryption: All personal data and access tokens stored in our databases are protected using advanced encryption methods, including salt and pepper techniques, which enhance security by making data access and decryption without authorization extremely difficult.

These measures are continually reviewed and updated to adapt to new security challenges and ensure compliance with current data protection standards.

Data Breach Notification

In the unlikely event of a data breach, Azekia is committed to promptly responding to and managing the situation to minimize any impact on our users and prevent future occurrences. Our data breach notification procedures include the following steps:

Detection and Assessment: We employ monitoring tools and externalize logs to detect and assess any unauthorized access to or misuse of personal data.
Containment and Eradication: Once a breach is detected, our immediate priority is to contain the breach and secure our systems to prevent further data loss.
Notification: If the breach is likely to result in a high risk to your rights and freedoms, we will inform all affected individuals without undue delay. Notifications will describe the nature of the breach, the possible consequences, and the measures being taken to address it.
Regulatory Communication: We will also report any substantial data breaches to the appropriate data protection authorities as required by law, within the timeframe mandated by applicable regulations.
Review and Prevention: Post-breach, we conduct a thorough review of our security policies and practices to determine the breach’s cause and implement measures to prevent future breaches.

6. User Rights

Access and Control

Azekia is committed to ensuring that you have full control over your personal information. As a user of our platform, you have the following rights regarding your data:

Right to Access: You have the right to request access to the personal information we hold about you. This allows you to receive a copy of the personal data we have about you and to check that we are lawfully processing it.
Right to Correction: You have the right to request correction of any incomplete or inaccurate data we hold about you.
Right to Deletion: You can ask us to delete or remove personal data where there is no good reason for us continuing to process it. This includes the right to have your data erased if you choose to withdraw consent or if the information is no longer necessary in relation to the purposes for which it was collected.
Right to Data Portability: You have the right to request the transfer of your personal data to another party in a structured, commonly used, machine-readable format. To exercise any of these rights, please contact us via email at studio@azekia.fr. You may be asked to verify your identity before we can fulfill your request, to ensure the security of your data.

Consent Withdrawal

You have the right to withdraw your consent at any time where we are relying on consent to process your personal data. Here’s how you can withdraw your consent:

Withdrawing Consent: If you wish to withdraw your consent, please send us an email at studio@azekia.fr with the subject “Withdrawing Consent”. Upon receiving your request, we will stop processing your data for the purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
Implications of Withdrawal: It is important to note that withdrawing your consent will not affect the lawfulness of any processing carried out before you withdrew your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
Account Deletion: If you choose to withdraw your consent and wish to delete your account, please notify us at the same email address. We will proceed with the deletion of your account and all associated data that we are not required to retain by law.

7. Cookies and Tracking Technologies

Use of Cookies

At Azekia, we use cookies and similar tracking technologies to enhance the functionality and security of our platform. Here’s how and why we use these technologies:

Session Management: Cookies play a crucial role in maintaining your session on our platform. They help keep you logged in as you navigate between pages, ensuring a seamless and efficient user experience.
Security: We employ cookies as part of our security measures to protect user data and prevent fraudulent activities. Specifically, cookies help us guard against Cross-Site Request Forgery (CSRF) attacks, which can compromise the security of your sessions and private information.

Cookie Management

You have control over the use of cookies on our platform. If you prefer to manage, limit, or block cookies, you can do so through your web browser settings. Here’s how you can manage cookies in various browsers:

Google Chrome: Go to Settings > Privacy and security > Cookies and other site data. Here, you can choose to block cookies entirely, allow cookies from specific sites, or clear cookies when closing the browser.
Mozilla Firefox: Access Options > Privacy & Security > Cookies and Site Data. You can choose to accept or reject cookies and clear them when Firefox closes.
Safari: Navigate to Safari > Preferences > Privacy, where you can manage settings for cookies and website data.
Microsoft Edge: Go to Settings > Privacy, search, and services > Cookies and site permissions > Cookies and site data. You can then set your preferences for blocking or allowing cookies.

For other browsers or for more information, consult the help section of your browser or take a look at the About Cookies website, which offers guidance for all modern browsers.

Please note that disabling cookies might affect the functionality of our platform. Some features and services may not operate as intended without the aid of cookies, particularly those related to session management and security.

8. Updates to the Policy

Policy Changes

Azekia reserves the right to update or modify this Privacy Policy at any time and from time to time. We will notify you of any significant changes to our Privacy Policy by posting the new policy on our platform and updating the “Last Updated” date at the top of this document. We may also send direct notifications to users via email or through a notification on the platform itself.

We encourage you to review our Privacy Policy periodically to stay informed about how we are protecting the personal information we collect. Your continued use of the service after any changes or revisions to this Privacy Policy shall indicate your agreement with the terms of such revised Privacy Policy.

Effective Date

All changes to this Privacy Policy are effective immediately upon being posted on the platform unless otherwise noted. We will include the specific effective date at the top of the revised Privacy Policy to ensure clarity.

9. Contact

If you have any questions, concerns or require clarification regarding this Privacy Policy or any other aspect of our services, please feel free to contact Azekia directly at studio@azekia.fr. We are committed to supporting you and responding to your concerns in a prompt and efficient manner.